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Privacy Policy

Updated September 2026

Introduction


We respect your privacy and are committed to protecting your personal data. This Privacy Policy will inform you about how we handle and process the limited personal data you provide to us through our website, and on membership to the club.

Information You Provide Voluntarily

When you contact us through Facebook you provide us with personal information such as your name, email address, and Phone number. When you join us for training additional information is required for recording progress and Licence/Insurance requirements. Membership Registration includes:

  • First and Last Name
  • Full Address
  • Email Address
  • Phone Number
  • Emergency Phone number>
  • Birth date
  • Relevant medical conditions

How We Use Your Information


We use the information you submit is used solely for the following purposes:

Enquiries

  • To respond to your inquiries and provide you with the services or information you requested (e.g., scheduling a consultation or providing resources).
  • To communicate with you about your interest in joining South Bucks Karate Academy.

Club Members

  • Provide relevant information on annual Licence/Insurance renewals
  • Maintain attendance and grading records.
  • Provide registers of all trainees and relevant emergency contact details.
  • Checking of student licences being up to date.

Children's Data

Where members are under 18 we require parent or guardian to provide consent to use their data.


Data Sharing

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties.
All data is stored in a secure password-protected system for digital records.

Your Data Protection Rights

Your rights under applicable data protection laws, including the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data.
  • Object to the processing of your personal data.
  • Request restriction of processing your personal data.

If you wish to exercise any of these rights, please contact us directly.